I'm a program or organizational admin or Coach
Get your program off personal payment apps and onto one account that actually belongs to the organization.
I'm a parent of a player
See season/tournament fees, top up your kid's travel wallet, and track every dollar in real time.
Run Your Program Like a Pro. Enterprise Money Movement, Built for Your Program.
Fees, stipends, and travel funds handled the way a real business handles payroll.
Here's usually how a program ends up here
Year one, it's a coach collecting fees on a personal app for fifteen kids. Fine. Year two, the program adds a second team, and now two coaches are running two separate apps with no shared view. Year three, there are four teams, thirty-plus families, and a board member spending a weekend trying to reconstruct where a season's worth of money actually went.
Expense Management
A coach fronts a hotel block or buys equipment out of pocket, then waits on whoever's supposed to pay it back.
The coach spends from a card loaded ahead of time. Nothing gets fronted, nothing gets forgotten.
Continuity
A coach moves on, or a new treasurer starts, and years of financial history leave with whoever kept it.
The account belongs to the program. Everything stays exactly where it was when the next person takes over.
Collecting Fees Simply
Registration deadlines slip because nobody's chasing late payments, and fees end up scattered across whatever app was easiest that year.
One link, one account, automatic reminders. Fees land in the same place every season.
Everything Runs Through One Account
Parents pay in, or you add funds directly. Coaches spend from cards loaded ahead of time, and every transaction tracks and budgets itself in real time. The same kind of enterprise-grade money management tools Fortune 500 companies use, now adapted for sports.
It's Sports' Turn to Get Real Money Movement Infrastructure
Retail, payroll, and healthcare billing all got real infrastructure once they were moving enough money to need it. Sports organizations hit that same point years ago and never got theirs.
Here's What Switching to Team Spend Typically Looks Like
Setup
Create the organization's account and connect a bank account. Send parents the link for season fees, set budgets by team if you're running more than one. Issue cards to coaches and athletes, digital in minutes, physical if they want one.
Normal bumps
A parent asks why the app looks different from what they're used to. A coach forgets his card PIN. Someone tries to pay cash at a tournament out of habit. Normal first-month friction, the same as any new tool, not a sign anything's broken.
It clicks
Parents are paying fees and topping up their athlete's travel wallet without a second thought. Coaches are capturing receipts and tracking budget spend as they go. Admins are spending their time growing the organization instead of managing the books and chasing down five different personal payment apps.
| Category | Personal payment apps | A shared spreadsheet | Team Spend |
|---|---|---|---|
| Where the money actually is | Scattered across whoever collected it | Guessed at, updated late | One account, real time |
| Collecting season and tournament fees | Manually tracking who's paid and who hasn't | Same, plus a tab that's often out of date | One link, automatic reminders |
| Cards for coaches and players | Doesn't exist, cash changes hands directly | Doesn't exist | Digital and physical cards |
| Expense tracking and budgeting | Not tracked until someone asks | Reconciled once, usually at season's end | Tracked and budgeted as it happens |
| Fronting costs (hotels, equipment) | A coach pays and waits to be reimbursed | Same | Spent from a preloaded card, nothing fronted |
| Selling merchandise | A separate app and a separate login | Not applicable | Built into the same account |
| Managing multiple teams | One combined number, hard to break out by team | Same | Separate budget per team |
| What happens when a coach leaves | The financial history leaves with them | A file that has to be handed off and interpreted | Stays with the program |
| Audit trail for the board or a regulator | A handful of screenshots | A spreadsheet, accuracy not guaranteed | Complete, automatic record |
| Where the money sits before it's spent | A personal checking account | Same | A federally insured sponsor bank |
Frequently Asked Questions
About a week from start to finish. The account and cards are live within days, the first couple of weeks are normal new-tool adjustment, and most programs are running smoothly by week three.
Yes. It's how they see the account, pay fees, and top up their athlete's card, not just a one-time payment link.
Their card gets frozen and reassigned. The account and its funds stay with the program the entire time, nothing leaves with them.
Yes. Each team gets its own wallet and its own budget, so you can see what one team spent separately from another instead of one blended number.
No. You can connect an existing bank account to fund the wallet, or keep it separate. Nothing about your existing banking has to change.
Yes. Expenses get logged and categorized as they happen, so you can see travel versus equipment versus entry fees, not just a total per team.
One login manages everything. You don't need separate access for each team, it's all run from a single hub.
No. This works for a single team that just wants to manage money better, all the way up to a multi-sport, multi-team organization that needs real enterprise-grade money movement.
Want to see it running for a program your size?
Real screens, real numbers.
You pay a season fee, and that's usually the last you hear about it
Team Spend gives you an actual account to watch, not just a payment sent into the void. Watch the fee land, watch a per diem go out to your kid's card, and see exactly what it was spent on.
Here's usually what paying into one of these programs looks like
Season one, you pay the fee and trust it's handled. Season two, your kid's on a travel team, and you're handing them cash or your own card before every tournament with no idea what actually gets spent. Season three, you're juggling fees, travel money, and merch across five different apps and logins, keeping track of any of it yourself.
Topping up for travel
You hand your kid cash or your own card and hope it's enough, and enough gets spent responsibly.
You load their own travel wallet directly, and see what they spend it on.
Verifying fees were spent properly
A coach says the budget covered hotels and gas, and you have no way to check.
You see the same transaction the coach sees, the moment it happens.
One app instead of five
Fees, travel money, and merch all live in different apps with different logins.
Everything runs through the same account, once.
Everything Runs Through One Account
You pay in, or top up your kid's travel wallet directly. Every purchase they make shows up the moment it happens, what it was for and how much. The same kind of real-time visibility a bank gives you into your own account, now built for the money you send your kid. It also means your athlete is managing their own card and their own balance, learning real money habits years before their first paycheck.
It's Sports' Turn to Get Real Money Movement Infrastructure
Retail, payroll, and healthcare billing all got real infrastructure once they were moving enough money to need it. Sports organizations hit that same point years ago and never got theirs.
Here's What Switching to Team Spend Typically Looks Like
Setup
Download the app and connect a payment method. Load your kid's travel wallet for the first time.
Normal bumps
The app looks different from what you're used to, so you might double-check a transaction or two just to see how it works. That's normal, not a sign anything's wrong.
It clicks
Topping up before a tournament takes seconds. You're not asking the coach where the money went, you're just checking the app. Your kid's managing their own balance without you having to think about it.
| Category | Personal payment apps / cash | Team Spend |
|---|---|---|
| Can you see where your fee went | No, once it's sent it's out of your view | Yes, the whole way through |
| Topping up for travel | Cash or your own card, handed over directly | Load their travel wallet, see what they spend |
| Verifying a coach's spending | No way to check | You see the same transaction they see |
| Is the money insured while it sits there | No | Yes, held by a federally insured sponsor bank |
| Can your kid spend it themselves | Only with cash you hand them | Yes, on their own card, logged automatically |
| What happens to money you overpaid | You have to ask for it back | It stays visible in the account |
| Proof of what you've paid | Digging through app history | A complete, searchable record |
| Teaching money management | An envelope of cash, no visibility into spending habits | Real transactions, real balances, real practice |
| Apps and logins needed | One for fees, one for travel money, one for merch | One account for all of it |
| Refunds for canceled events | Whenever someone remembers to send it | Stays visible in the account until it's resolved |
Frequently Asked Questions
Yes. It's how you see the account, top up your kid's travel wallet, and watch transactions happen, not just a one-time payment link.
Yes. Payments run through the same kind of processing any online payment uses. We don't see or store your full card details.
It can be frozen and replaced through the account, the same as any bank card. Nothing about the season's funds is lost.
A federally insured sponsor bank does, under custodial oversight, the same kind of protection as a regular bank account.
Yes. You can set spending categories or caps on their card, so a travel wallet stays a travel wallet.
Every transaction. You see what was spent, where, and when, not just a running total.
Your kid gets their own login for their card and balance. You keep your own view into the account as the parent.
The app works the same way any payment app does, tap to pay, tap to see your balance. If your kid can use it, you can too.
No, you can still talk to your coach about anything. This just means you don't have to ask them where the money went.
Yes, as long as both programs use Team Spend. If one doesn't yet, that's worth mentioning to them, since managing everything from one account is a lot easier than juggling separate ones.
Talk to Your Program About This
If this is something you wish your program already had, here's some copy-and-paste text to send your coach or admin.